Kairo Notes is a real-time meeting copilot that lives on your Mac. It transcribes on-device, surfaces AI suggestions during the conversation, and connects dots across every meeting you've ever had.
*AI copilot and Live Chat features use your chosen AI provider, which may incur API costs and transmit transcript data to that provider. Use Ollama for fully free, offline operation. Learn more
Take notes manually and lose focus, or record everything and drown in transcripts after the fact. Cloud transcription tools raise privacy concerns, and none give you intelligence during the meeting.
Stay fully present while AI works alongside you. Real-time suggestions surface the right questions, capture key facts, and connect context from every meeting you've ever had — all without your audio leaving the machine.
A true macOS citizen — not a web wrapper. Kairo Notes lives in your menu bar, respects your system theme, and stays out of the way until you need it.
Not after the meeting. Not in a separate app. Right there, while you're still talking.
Apple Speech framework powers real-time transcription entirely on your Mac. No audio leaves the machine. Zero latency.
Every 30 seconds, Kairo Notes analyzes the conversation and surfaces questions to ask, facts to capture, and connections to prior meetings.
Your meeting history becomes searchable context. Kairo Notes connects dots across conversations you had weeks or months ago.
Google Calendar and Apple Calendar sync. Upcoming meetings appear on your home screen. One click to start recording.
Six templates — General, 1:1, Standup, Brainstorm, Interview, Training — tune AI behavior to the meeting type.
Push notes to Notion, create Linear issues from action items, or export as Markdown, plain text, or PDF.
No setup wizards, no onboarding flows. Pick your meeting, hit record, stay present.
Select a template — General, 1:1, Standup, Brainstorm, Interview, or Training — and pick your capture mode.
Press the button or use your global hotkey. Kairo Notes starts transcribing on-device and surfaces AI suggestions in real time.
When you're done, get a structured summary and action items. Push to Notion, create Linear issues, or save as Markdown.
While you're focused on the conversation, Kairo Notes works alongside you — surfacing context you'd otherwise miss.
Choose your capture mode based on where the meeting is happening.
Captures system audio from Zoom, Teams, Google Meet, or any app. Hears exactly what you hear through your speakers.
Uses your Mac's microphone to capture what's said in the room. Works like a voice recorder with real-time AI intelligence.
Choose based on preference, cost, or privacy requirements. Switch anytime. Run fully offline with Ollama.
Claude models
GPT-4o, o3-mini
Gemini models
Grok 3
Any model
Fully offline
Cloud providers require your own API key. Ollama runs locally for free — no account needed.
Start and stop recording from any app with a global hotkey. Search transcripts, navigate suggestions, and export — all from the keyboard.
Global hotkey is fully customizable in settings.
Transcription runs entirely on your Mac. Your audio never leaves the machine. Choose a cloud AI provider or go fully offline with local models.
Apple's Speech framework runs entirely locally. No audio is sent to any server for transcription.
Provider credentials are stored in macOS Keychain with hardware-backed encryption.
Signed and notarized by Apple. No telemetry beyond opt-in crash reports.
Your meeting history lives in a folder you control. Security-scoped bookmarks — no hidden cloud sync.
Kairo Notes is in a category of one: a real-time meeting copilot that's private, native, and provider-agnostic.
| Kairo Notes | Otter.ai | Fireflies | Granola | |
|---|---|---|---|---|
| Real-time AI suggestions | ✓ | — | — | — |
| On-device transcription | ✓ | — | — | — |
| Audio stays on-device | ✓ | — | — | Partial |
| Multiple AI providers | 6 | 1 | 1 | 1 |
| Native macOS app | ✓ | Web/Electron | Web | ✓ |
| Fully offline option | ✓ | — | — | — |
| Vault context (prior meetings) | ✓ | Limited | Limited | — |
| No subscription required | ✓ | — | — | — |
Only the text transcript is sent to your chosen AI provider for generating suggestions and summaries. Audio never leaves your Mac — transcription happens entirely on-device using Apple's Speech framework.
Yes. Call Mode captures system audio, so it works with any app that plays audio through your Mac — Zoom, Teams, Google Meet, Slack Huddles, Discord, and more. No bot joins your call.
Yes. Install Ollama and run a local model for fully offline, free operation. Transcription always works without any API key. You only need a key if you want cloud-based AI suggestions.
Transcription continues uninterrupted — it's on-device. AI suggestions will pause until connectivity returns, then resume automatically. Your transcript and audio are never lost.
No. Kairo Notes is a one-time download. You bring your own AI provider API key (or use Ollama for free). There are no recurring fees, no usage limits imposed by us.
Every meeting transcript is saved locally in a folder you choose. When you start a new meeting, Kairo Notes searches your past notes for relevant context and surfaces connections in real time.
Yes. Kairo Notes uses pause-based diarization to separate speakers. You can customize the silence threshold per meeting template and rename speakers during or after the meeting.
macOS 14.0 (Sonoma) or later. Kairo Notes is built with Swift 6 and SwiftUI, requiring the latest Apple frameworks for on-device speech recognition and system audio capture.
Download Kairo Notes, bring your own API key (or use Ollama for free), and never miss what matters again.